Bike Park Commercial Use Permit

Permit Terms & Conditions  
1. Insurance Requirements: 
• The operator must hold a valid Certificate of Insurance (COI) covering the following requirements: o Inclusive liability of $5 million minimum in Canadian funds. 
o The document must include a cross-liability clause. 
o The District of Lake Country must be named as additional insured. 
2. Business License Requirements 
• The operator must hold a valid District of Lake Country business license, or Okanagan-Similkameen Mobile business license. 
3. Qualification Requirements 
• The operator must hold a valid certification from a professional mountain bike coaching recognized body such as Professional Mountain Bike Instructors’ Association (PMBIA), Global Syndicate of Mountain Bike Coaches (GSMBC), Cycling BC or the National Coaching Certification Program (NCCP). 
For programs that involve teaching jumps and drops, a Level 2 certification is required to ensure the highest safety standards.  
• The operator must hold a valid First Aid certification. A minimum of 40 hours of certified First Aid training such as Wilderness First Aid or Outdoor Emergency Care is required to ensure operators are prepared for medical emergencies that may occur in a park setting.  
4. Program Definitions: To ensure clarity and proper use of the park, commercial activities will be categorized as follows: 
• Public Group Programs: Open activity that runs on a single day (ex. a 3-hour jump clinic) or multiple days (ex. a 4-week youth camp), publicly advertised and scheduled in advance on specific dates/times. 
• Private Group Programs: Private activity with three or more participants that is requested and scheduled outside of normal, publicly advertised programs. 
• Private Individual Programs: Private activity with one or two participants that is requested and scheduled outside of normal, publicly advertised programs.  
5. Group Size Restrictions 
• Group size is not to exceed 6 participants and 2 operators, within the park at a time.  
6. Time Restrictions 
• Use is not to exceed three hours at a time, once per day.  • Use is restricted to weekdays 7am-9pm, and weekends 7am-12pm (statutory holidays same as weekends). 
7. Booking Requirements 
• Public and private group programs require advanced booking through the District’s booking system (ACTIVENet). Hourly booking fees will apply. 
• Private individual programs do not require booking. Hourly booking fees will not apply.  
• To aid in long term planning, operators will be provided an opportunity to submit a list of planned public group programs at the start of the season. This provides a high-level view of park usage and helps all parties plan their schedules.  
• Minimum booking lead time for public group programs is 10 business days. 
• Minimum booking lead time for private group coaching is 5 business days. 
• Private group programs are limited to 3 active bookings on the calendar at any given time (ie. once a program is completed, another can be booked).  
• When a booking is in progress (ex. booked events or District activities/programs), operators are not permitted (booking schedule can be shared upon request).  
• When multiple permit holders are at the same location at the same time, they must co-exist where possible or switch locations. 
• Bookings must be cancelled at least 3 days prior to use to receive a full refund.  8. Exclusivity  
• The operator is not granted exclusive use of the bike park or any of its features. 
• The operator and participants must share the bike park and features with other users and cannot interfere with or disrupt public access or enjoyment.  
• District activities/programs and booked events take precedence over non-exclusive commercial uses. If such an event is in progress or another group has booked the space, the organizer must move to an alternate location.  9. Business Transactions & Advertising 
• The operator shall not solicit or actively seek out potential customers or clients to sell products or services on property owned by the District.  
• The operator shall not sell or expose for sale any food or beverage, merchandise or other things on property owned by the District.  
• The operator shall not display signs, banners or other advertisements to solicit business on property owned by the District.  10. Conduct and Responsibilities  
• Operators are expected to follow all laws, bylaws and permit conditions, including  the District’s Parks, Public Spaces and Recreation Facilities Bylaw 829.  
• Operators will wear a uniform or logo to be identifiable as associated with their organization at all times.  
• Any property damage which occurs during the permitted activity or during set-up or take-down is the responsibility of the Operator. Damage to park property should be reported immediately. It will be assessed & repair costs billed to the Operator. 
• Operator is responsible for leaving areas clean and litter-free and may be billed for any cost incurred for clean-up. 
• The operation of a public address system, or amplified music, is not permitted.  
• Erection of structures, fences, poles, tents, stages, bleachers, portable toilets, the use of fire or fireworks, or the installation of electricity, is not permitted.  
• Operator must, within 48 hours, report any serious incident to the District’s Parks & Facilities Manager. Permit Holder must carry the permit and present it upon request.  Non-compliance with permit conditions may result in suspension or revocation of the permit, denial of future permit applications, and/or additional fees as determined by the District.